Job Description

Covenant Case Management Services is seeking a detail-oriented and organized HR Specialist to join our team. This entry-level role will support the HR department with various functions, helping ensure effective management of employee lifecycle and HR processes. The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities, and a proactive approach to supporting the HR team.

Administration: 

• Assist the HR team with daily operations, ensuring timely completion of various HR tasks.
• Respond to and manage incoming HR-related emails, ensuring clear and timely communication.
• Help with onboarding and offboarding processes, including documentation and onboarding for new hires.
• Address employee inquiries regarding compliance, training, etc.

Employee Lifecycle And Experience: 

• Assist in managing the employee lifecycle from onboarding through offboarding, ensuring a positive experience with a personal approach at each stage.
• Support the development and implementation of employee engagement initiatives and activities.
• Help gather feedback from employees regarding their experience and assist in analyzing the results for continuous improvement.
• Assist in maintaining clear communication with staff about their onboarding statuses, training statuses, and other action items.

Data Management and Compliance:

• Maintain and update employee records in HR systems, ensuring data accuracy and compliance with policies.
• Assist in entering employee information and maintaining HRIS databases.
• Support the uploading of training certificates and other necessary employee documentation into digital files.
• Help prepare for personnel audits by ensuring all required documentation is organized and up to date.

Collaboration and Support:

• Collaborate with the HR team to assist in streamlining processes and resolving day-to-day HR issues.
• Support the recruiting process by finding career fairs and other opportunities for the HR Department to attend.
• Help with special HR projects as assigned by senior HR staff.

Personnel Records Management: 

• Ensure continuity of operations during absences or unforeseen circumstances by undergoing cross-training to support the Human Resources department as needed. 
• Maintain organized and up-to-date employee records to ensure compliance with company policies and standards.
• Upload certificates, licenses, and other employee documentation into personnel digital folders. 
• Maintain employee records and ensure documentation is up to date and compliant with legal requirements. 
• Assist with personnel audits of training to ensure that all staff information is uploaded. 

What We Are Looking For | Qualifications  

• Excellent verbal and written communication skills, with the ability to effectively convey information. 
• Proficiency in Google Suite (Gmail, Sheets and Docs) 
• Proven ability to manage multiple tasks efficiently. 
• Strong organizational skills and attention to detail, with a willingness to learn and grow in the HR field.
• Familiarity with HRIS systems or databases is a plus, with a desire to learn new systems.
• HR-related experience or previous administrative experience. 

What We Are Looking For | Education & Licenses 

• High School Diploma or equivalent required: Associate or bachelor's degree in human resources, business administration or a related field is preferred. 

Location | Travel  

• Hybrid work environment with on-site requirements.
• This role requires completing tasks in a remote setting that is conducive and efficient. The chosen location must be a quiet, HIPAA compliant environment with stable internet.
• The employee must have reliable transportation for quarterly meetings and other in-person events and meetings.

Covenant Rewards for You | Benefits  

• Generous Total Rewards Plan – including health insurance, 401k match, and career benefits
• Diverse and inclusive community focused on growth, compassionate care, and a supportive work environment

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